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Administrative Assistant

Company: Advantage Resourcing
Location: Monroe
Posted on: January 11, 2022

Job Description:

Administrative Assistant

Performs routine clerical and administrative functions such as preparing reports, drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, answering telephones and providing information to callers.

Duties and Responsibilities:
Answer telephones and gives information to callers, takes messages, and transfers calls to appropriate individuals.
Plans for personnel to attend conferences and meetings.
Makes travel reservations for personnel.
Completes travel requests, expense reports and other forms in accordance with procedures.
Composes, types, and distributes meeting notes, routine correspondence, and reports.
Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons.
Maintains the office filing system.
Locates and attaches appropriate files to correspondence, and reports.
Maintains scheduling and event calendars.
Makes copies of correspondence and other printed material.
Routes and distributes incoming mail and other material and prepares answers to routine letters.
Schedules and confirms appointments, meetings, etc.
Sets up and maintains paper and electronic filing systems for records, correspondence, and other material.
Takes dictation, transcribes information, and assists with correspondence.
Conducts searches to find needed information, using sources such as the internet.
Learns to operate new office technologies as they are developed and implemented.
Operates electronic mail systems and coordinates the flow of information both internally and with other organizations.
Orders and dispenses supplies.
Accurately records payroll information and distributes pay checks.
Reviews work done by others to check for correct spelling and grammar.
Operates office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, and other applications.
Performs other duties as described by supervisor.
Special Requirements:
Able to efficiently operate a computer.
Able to meet work deadlines.
Able to distinguish colors.
Available to work after hours and weekends as required.
Required Skills and Abilities:
Ability to read, write, and speak the English language.
Able to communicate effectively, verbally, and in writing.
Displays a positive attitude and is self-motivated.
Displays professional work habits.
Dresses in professional attire.
Has a pleasant personality and the ability to communicate effectively with the public.
Able to perform multiple tasks.
Proficient with Microsoft Windows, Word, Excel, Power Point, and ability to learn other computer software applications.
Able to type a minimum speed of 40 words per minute.
Punctual and dependable with good attendance and work habits.
Strong grammar and spelling skills.
Education & Experience:
High school diploma or GED recognized by the State of Louisiana
Minimum of two years office experience.
Technical College training in a related discipline is preferred.

About Advantage Resourcing

Advantage Resourcing is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Advantage Resourcing is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.
All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

Keywords: Advantage Resourcing, Monroe , Administrative Assistant, Administration, Clerical , Monroe, Louisiana

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