Administrative Assistant 2
Company: State of Louisiana
Posted on: May 12, 2022
Applicants must have Civil Service test scores for8500-Office
Support Examin order to be considered for this vacancy unless
exempted by Civil Service rule or policy. If you do not have a
score prior to applying to this posting, it may result in your
application not being considered.
Applicantswithoutcurrent test scores can apply to take the
To apply for this vacancy, click on the "Apply" link above and
complete an electronic application, which can be used for this
vacancy as well as future job opportunities. Applicants are
responsible for checking the status of their application to
determine where they are in the recruitment process. Further status
message information is located under the Information section of the
Current Job Opportunities page.
- Resumes WILL NOT be accepted in lieu of completed education and
experience sections on your application. Applications may be
rejected if incomplete.*
This position is located in the College of Pharmacy at ULM
For More information please email email@example.com
One year of experience in which clerical work was a major duty.
Training in a business or clerical-related curriculum in a business
school or technical institute will substitute for the required
experience on the basis of six months of training for six months of
Completion of a business or clerical-related curriculum in a
business school or technical institute will substitute for the
required one year of experience.
College training will substitute for the required experience on the
basis of 15 semester hours for six months of experience.
Business or technical school training with less than completion
will only be credited in six month increments.Similarly, college
training will only be credited in 15 semester hour increments.
Any college hours or degree must be from a school accredited by one
of the following regional accrediting bodies: the Middle States
Commission on Higher Education; the New England Commission of
Higher Education; the Higher Learning Commission; the Northwest
Commission on Colleges and Universities; the Southern Association
of Colleges and Schools; and the Western Association of Schools and
Function of Work:
To provide secretarial support for a professional, supervisor or
manager, and in some cases, subordinate staff of that
To provide highly-skilled keyboarding support in the transcribing
and recording of information.
Employees perform recurring duties independently, however, are
given specific instructions for non-routine assignments as
Level of Work:
General from a professional, supervisor or manager.
Location of Work:
May be used by all state agencies.
Differs from Administrative Assistant 1 by the presence of
responsibility for duties that begin requiring independent judgment
and initiative to perform.
Differs from Administrative Assistant 3 by the absence of
responsibility for serving as secretarial support to a mid-level
manager or performing advanced keyboarding duties.
Examples of Work
Screens telephone calls and visitors according to supervisor's
request; may refer calls to appropriate staff.
Prepares, proofreads, and edits correspondence, reports, and other
Maintains files and reference manuals/materials; ensures
confidentiality of information, as necessary.
Maintains supervisor's calendar, as instructed, making appointments
and arranging meeting rooms and materials.
Sorts and distributes incoming mail.
May perform administrative functions such as payroll preparation,
travel reports, supply requisitions, etc.
Sets up and types a wide variety of correspondence, reports,
tables, records, case histories, hearings, etc. from rough draft,
dictation, dictating machine or instructions.
Types material that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings
reporter by recording verbatim testimony and transcribing into
Proofs typing results for typographical errors, spelling,
punctuation and format accuracy.
Establishes and maintains electronic files for identifying,
recording and classifying stored data; extracts, assembles and
merges stored information to create new documents.
Keywords: State of Louisiana, Monroe , Administrative Assistant 2, Administration, Clerical , Monroe, Louisiana
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